Enrollment

The new Managed Enrollment system will populate your Blackboard course with registered students, and keep your Blackboard course enrollment updated throughout the semester. You will still need to manually enroll instructors, TAs, and Course Builders – instructions for doing so are below.

Things to Know docThe Things for Instructors to Know About Managed Enrollment document contains some key highlights about the new system, and what will be required of instructors.

 

Please see the Managed Enrollment FAQ for the answers to specific questions about managed enrollment.

The chart below is meant to help you identify when you will be able to request Blackboard course sites for your course, and when the sites will be made available to students.

Term Course Creation Date
(Available to Instructors)
Course access dates for Students* Date students added to course
Spring 2017
Nov 14, 2016
Jan 23, 2017 –
Jun 22, 2017
Jan 17, 2017
Summer 2017 Mar 17, 2017
May 15, 2017 –
Sept 5, 2017
May 1, 2017
Fall 2017
Apr 27, 2017
Aug 20, 2017 –
Jan 11, 2018
Aug 15, 2017

* These are the default dates; you may choose to change them, see how.


It will still be necessary to manually enroll some people in your course – for example, TAs and some Administrative Assistants, who are not identified in the Faculty Center, or if you wish to add students who are not officially on the class roster.

Attempting to manually enroll a student who has dropped your course will result in the following error: “You do not have permission to enroll user(s): NetID.” Students who have dropped your class will be disabled from the course in Blackboard. If they officially add the class again, they will be re-enrolled automatically once the add process has been completed, three times each day. If the student needs access to the Blackboard course before this process is complete, or if there are any enrollment exceptions (such as students auditing the course), please contact acadtech@cornell.edu for assistance.

Information on manually enrolling users:

Every Blackboard user is required to have his or her own username and password to access courses.  Blackboard accounts grant course site access privileges to users based on their role in a course. A single user may have different roles in different courses; for example, an undergraduate could be a student in one course, but need access to the Control Panel as a TA in another course.

People from outside Cornell University may obtain Cornell Guest IDs to obtain access to Blackboard.

Some instructors may choose to enable “guest access” to their course. This guest access is different than the Cornell Guest IDs mentioned above. Anyone with access to Blackboard may browse a course where the instructor has permitted guest access.

Overview of User Roles

Role Privileges
Guest The user is able to view certain areas of the site (if you enable site-wide guest access), but cannot participate in discussion boards or other class communications. Also, guests cannot access tests, surveys or the student gradebook.
Student The user is able to access all available course materials, resources and assessments, as well as any tools that you’ve enabled.
Grader The user is able to access all areas under Assessments, as well as selected Course Tools (Announcements, Course Calendar). Graders can also view a list of enrolled users and have the ability to modify the properties of student users.
Course Builder The user is able to add content to the site through the Content Areas and Course Tools on the Control Panel. Course builders can also create tests and surveys.
Teaching Assistant The user is able to control all aspects of the course through the course Control Panel, but won’t be listed as an instructor in the course catalog.
Admin Assistant The user is able to control all aspects of the course through the course Control Panel, but won’t be listed as an instructor in the course catalog.
Instructor The user is able to control all aspects of the course through the course Control Panel.
Reviewer The user is able to view all course materials and assessments as a student would but is not be listed in the Grade Center.

Adding Users to Your Course Site

If a person already has a Blackboard user account, you can enroll that user in your site.

To enroll a user:

  1. In the Control Panel, click Users and Groups and then click Users.
  2. Click Add Enrollments.
  3. At Cornell, all Blackboard userids are the same as their NetID (with the exception being Guest IDs). One option you have in adding people to your course is to enter their NetIDs in the Username box.

    If you don’t know their NetID, you can find them in the Blackboard system by clicking the Browse button and searching for them. You can search by Last Name, First Name, or email address. When you enter the search criteria and click Go, a list of Blackboard usernames that meet the search criteria appears.

    If, when you search for users, you get the message “No Users Found”, or if the person you’re looking for isn’t there, check to make sure that the search criteria you entered is correct and/or try modifying your search. (It may be that they are already enrolled in the course). If you still cannot find that person in the system, they probably do not have a Blackboard account. In this case, contact acadtech@cornell.edu. To select a person from the search list, click in the checkbox by the user’s name. Then click Submit. The user is added to the Username box.
  4. Select the role for the selected user(s).
  5. Click Submit.  The users are then added to the course site with the selected role.

 

Modifying User Properties

When you enroll users in your site, their role is set to “student” by default. If a user is a TA or administrative staff member who needs access to the Control Panel, you’ll need to change their role in the site.

To modify a user’s role:

All of the people who are enrolled in your course are listed when you select Control Panel > Users and Groups > Users. If you have a large class, you can use the search box at the top of the page to find a specific user.

  1. Click on the down arrow next to the userid 
  2. Select Change User’s Role in Course.
  3. In the Role and Availability section, select the desired role.

 

The “Teaching Assistant” role is recommended if the user needs full access to the Control Panel, but should not appear as an instructor.

Click the Submit button to change this user’s role in your course.

Removing Users From Your Site

If your course enrollment is being synchronized with the course roster – called Blackboard Managed Enrollment, there will be no need to remove students from your course; it will be done automatically. However, you may need to remove TAs or others from your course.

To remove one or more users:

  1. In the Control Panel, click Users and Groups, and then Users.
  2. Click the checkbox to the left of any user(s) you wish to remove from the site.
  3. Click Remove Users From Course.

 

Guest Access: Making Portions of Your Site Available to Everyone with a Blackboard Account

Some instructors like to make portions of their Blackboard site available to everyone with a Blackboard account.

To do so:

  1. In the Control Panel, click Customization, and then Guest and Observer Access. Set “Allow Guests” to Yes.
  2. In the Course Menu, hover over the content area that you wish to share, and then click the down arrow. Select “Permit Guests”.
  3. In order for students to be able to find your course in Blackboard, you will need to categorize it. To do so: in the Control Panel, click Customization, and then Properties. Update the areas Course Duration and Categorize Course.

Support

For immediate support:

acadtech@cornell.edu

607 255 9760 (M-F, 9a - 5p ET)

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